My first year of teaching art, I had no classroom, no supplies (to speak of) and much of the time, no idea what I was doing! Planning and organization became essential for me to provide a quality education for my students. My random assortment of cardboard boxes and paper bags of donated supplies grew as I was able to procure materials, but I found it aggravating to open 3 or 4 bags or boxes before I located what I needed . . . and I often forgot what materials I had available.
A trip to the discount store yielded a solution: there, for less than a dollar apiece, were clear plastic shoe boxes with white lids. I started by purchasing a dozen of them, and began sorting my smaller supplies: one box for crayons, another for oil pastels, a third for scissors, and so on. I printed out paper labels on the school computer and fastened them to the ends of the boxes with clear packing tape. The boxes worked well because they were stackable, space-efficient, and easy to handle. I grouped like-types of materials together: drawing materials, painting materials, and tools. Once I had the supplies sorted into containers, I didn't have to be the one who retrieved every supply one of my students needed. I could simply say: "look in the scissors box on the second shelf of the end cupboard" and my students (with my permission) could get what they needed themselves.
When I saw how well the system worked at school, I brought it home. Having a large variety of art materials in my own studio, I need to be able to find what I want quickly in order to accomplish anything. My clear plastic bins hold quilt fabric sorted by color, thread, drawing materials, tape and glue, and a wide range of other materials. They are also labeled by item, with the exception of the fabrics, which I can see well enough through the containers.
Gradually, I added clear plastic containers to my closet, storage cupboard and pantry. They now hold everything from cocoa mixes and marshmallows to bar soap, toothpaste or vitamins, as well as greeting cards and gift wrapping supplies. For non-perishable items, the boxes help me set arbitrary limits for how much I store at one time: when the soap box is full, I don't buy more soap, even if the price is good. As I empty the box, I watch for sales on soap. I rarely run out of anything using this system, and it makes it easy for me to know what I have so I don't purchase unnecessary duplicates. I am also convinced that I save enormous amounts of time and stress by not having to constantly search for something I need.
Let me add a word here about plastic. For environmental reasons I try to limit my purchase of plastics, and the bins I have bought are recyclable in some areas, but not where I live. However, I have boxes I am still using which are over 20 years old and every bit as functional as new boxes. I use some glass jars for some food storage and for beads and buttons in my studio. However, square-cornered containers are more space efficient than round ones, and have the benefit of being unbreakable.
Whether or not you use plastic, the principles of organization still apply:
--Use see-through containers, when possible, for easy identification of contents.
--Use stackable containers for space efficiency.
--Group items by color when appropriate.
--Group items by type (all pasta on the same shelf, for example) for easy location.
--Use labels, when needed, to enable quick differentiation of items. This also makes it easier for others in your household to locate things when you are not around.
--Let your reasonably-sized containers help you set limits for what to purchase. I don't have a problem storing 12 -- 15 bars of soap in a box, but I don't need 300.
--Use recycled containers when appropriate. I soak the labels from plastic, 18-oz. peanut butter jars, and use them for storing small items in my studio and classroom.
--The same system of sorting, labeling and grouping applies to files of papers in your file drawer, accessories in your closet and tools in your workshop, thus helping avoid a trip to the hardware store to purchase wood screws or picture hanging wire when you know you already have some somewhere.
--Start in one area and organize gradually. If the idea of organizing things is overwhelming to you, begin slowly with office supplies, for example, or one shelf of a cupboard. The sense of order will help you build momentum to organize other areas.
It's not imperative that you use my system, but it is important to have a system, especially as you build a pantry and purchase essentials on sale before you need them. While you may spend some money on containers, over time, you will save time and money by knowing what you have and being able to locate it quickly.
--Susan Rodebush © 2009
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